Xero vs QuickBooks compared: Choosing the best accounting software for your business

Table of contents

Xero vs QuickBooks: overview

What's the difference between Xero and QuickBooks?

Xero pros and cons

QuickBooks pros and cons

Xero compared to QuickBooks

QuickBooks compared to Xero

Features comparison

Xero vs QuickBooks: Which is the best for your business?

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Alternatives to Xero & QuickBooks

Xero vs QuickBooks: overview

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Xero
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QuickBooks
Comments
Ease of use
4.0 out of 5
4.5 out of 5
Both platforms are user-friendly, but QuickBooks is generally considered more intuitive and easier to set up. Xero, however, is considered to have a steeper learning curve.​
Customer reviews
4.0 out of 5
4.0 out of 5
Xero is praised for user-friendliness and its unlimited users per plan. QuickBooks is noted for its robust features and ease of use, but some consider it expensive for small businesses.
Pricing plans
5.0 out of 5
4.0 out of 5
Xero is more affordable and offers a greater value for businesses needing unlimited users. QuickBooks, while offering a more advanced feature set, is noted to have a higher starting price​.
Customer support
5.0 out of 5
3.5 out of 5
Xero provides free 24/7 online customer support across all plans. QuickBooks offers limited customer support hours and has some reports of being unresponsive​.
Integrations
4.5 out of 5
5.0 out of 5
QuickBooks has over 750 integrations, including advanced payroll and time tracking tools like TSheets and PayPal. Xero also integrates well with numerous applications but reserves some features like multi-currency for its Established plan.
Tax tools
4.0 out of 5
5.0 out of 5
QuickBooks provides extensive tax tools and support across all plans. Xero also offers robust tax features, but may limit some capabilities to higher-tier plans.
Expense tracking
4.0 out of 5
5.0 out of 5
QuickBooks allows expense tracking in all plans with features like receipt capture and categorization. Xero restricts expense tracking to its Established plan, which includes multi-currency support​.
Inventory management
5.0 out of 5
4.0 out of 5
Xero offers inventory management across all plans, while QuickBooks limits this feature to higher-tier plans. Both provide comprehensive tools for tracking inventory and integrating with e-commerce platforms.
Mobile app functionality
3.5 out of 5
4.0 out of 5
QuickBooks offers a more comprehensive mobile app compared to Xero, with features like recording bills and bill payments. Xero's app does not allow viewing reports or accepting payments.
Payroll capability
4.0 out of 5
4.0 out of 5
Both Xero and QuickBooks offer payroll functions but through different means. Xero integrates with Gusto for payroll services, while QuickBooks has built-in options with various tiers and features​.

What's the difference between Xero and QuickBooks?

Xero is renowned for its intuitive and user-friendly interface, making it accessible even for those with limited accounting experience
Xero is renowned for its intuitive and user-friendly interface, making it accessible even for those with limited accounting experience
QuickBooks, while also offering cloud-based options, is known for its scalability to accommodate the needs of larger enterprises with more complex financial requirements.
QuickBooks, while also offering cloud-based options, is known for its scalability to accommodate the needs of larger enterprises with more complex financial requirements.

Xero pros and cons

What are the advantages of Xero?

What are the disadvantages of Xero?

Compare Xero to other tools

Zoho vs Xero
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Zoho
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Xero
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QuickBooks pros and cons

What are the advantages of QuickBooks?

What are the disadvantages of QuickBooks?

Compare QuickBooks to other tools

Gusto vs QuickBooks
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Gusto
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QuickBooks
VS
Zoho Books vs QuickBooks
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Zoho Books
logo quickbooks
QuickBooks
VS

Xero compared to QuickBooks

Is Xero better than QuickBooks?

What is Xero best used for?

Can Xero replace QuickBooks?

Is Xero cheaper than QuickBooks?

Is there a better Accounting software than Xero?

QuickBooks compared to Xero

Is QuickBooks better than Xero?

What is QuickBooks best used for?

Can QuickBooks replace Xero?

Is QuickBooks cheaper than Xero?

Is there a better Accounting software than QuickBooks?

Features comparison

QuickBooks Outshines Xero in User-Friendliness for Novice Accountants

QuickBooks edges out with a more user-friendly approach, especially for those new to accounting software.
QuickBooks edges out with a more user-friendly approach, especially for those new to accounting software.

QuickBooks Surpasses Xero in Integration Versatility for Diverse Business Needs

QuickBooks takes the crown with its extensive catalog of apps that can easily be plugged into the system.
QuickBooks takes the crown with its extensive catalog of apps that can easily be plugged into the system.

QuickBooks Outperforms Xero in Automated Tax Calculations for Complex Financial Management

QuickBooks shines by automatically handling taxes on purchases, sales, and payroll, significantly reducing the need for manual calculations and minimizing the risk of errors.
QuickBooks shines by automatically handling taxes on purchases, sales, and payroll, significantly reducing the need for manual calculations and minimizing the risk of errors.

Xero Surpasses QuickBooks in Providing In-Depth Financial Reporting for Startups

Xero's reporting tools also enable tracking of key performance indicators (KPIs) in real-time, providing invaluable insights for decision-making.
Xero's reporting tools also enable tracking of key performance indicators (KPIs) in real-time, providing invaluable insights for decision-making.

QuickBooks Excels Ahead of Xero in Mobile Accessibility

QuickBooks’ mobile app shines in providing a comprehensive financial management experience on the move.
QuickBooks’ mobile app shines in providing a comprehensive financial management experience on the move.

Xero Advances Beyond QuickBooks in Online Invoicing with Automated Reminders and Payment Flexibility

 Xero allows users to set up automated invoice reminders, ensuring that clients receive gentle nudges for pending payments without manual intervention.
Xero allows users to set up automated invoice reminders, ensuring that clients receive gentle nudges for pending payments without manual intervention.

Both Xero and QuickBooks Offer Superb Real-Time Cash Flow Monitoring for Financial Vigilance

For instance, with Xero, users can effortlessly integrate their bank accounts, credit cards, and payment processors, allowing them to monitor income, expenses, and cash flow trends in real time.
For instance, with Xero, users can effortlessly integrate their bank accounts, credit cards, and payment processors, allowing them to monitor income, expenses, and cash flow trends in real time.

Xero vs QuickBooks: Which is the best for your business?

Xero is the best tool for you if:

  • You value a user-friendly interface and easy navigation, making it ideal for those with limited accounting experience or who prefer straightforward, intuitive software.
  • Your business requires a cloud-based solution, offering accessibility from anywhere with an internet connection, enhancing flexibility and collaboration among team members.
  • You prioritize extensive integration options, seeking compatibility with a wide range of third-party apps and services for a seamless financial management ecosystem.
  • You operate a small to medium-sized business and need an accounting tool that balances functionality with simplicity, avoiding overwhelming features unnecessary for smaller operations.
  • Real-time financial tracking and reporting are crucial for your business, and you seek software that provides up-to-date insights and easy-to-understand financial reports.

QuickBooks is the best tool for you if:

  • Your business requires scalable software that can grow and adapt to increasing complexity, making it ideal for both small startups and larger enterprises.
  • In-depth reporting and advanced financial analysis are key to your business operations, and you need robust features that offer detailed insights and data management.
  • You value strong customer support and guidance, looking for a platform that provides extensive resources and assistance to help manage your accounting needs effectively.
  • Integration with a wide array of other business applications and services is essential for your operations, and you need a platform that seamlessly connects with various tools.
  • You prefer a comprehensive accounting solution that offers a wide range of features, from invoicing to payroll management, catering to all aspects of your financial processes.

Alternatives to Xero & QuickBooks

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